SFDGC Officer Responsibilities

The SFDGC is led by a group of 4 officers and supported by a huge number of club members who engage in a variety of ways. Our overall mission is covered, at a high level, by our club constitution which can be found here.

The current club officers were elected at the 2019 General Meeting (12-03-2019):

• President: Shawn Mercy
• Vice President: Chris Tirrell
• Treasurer: Steve Erle
• Secretary: Harper Alexander

Typically officers are elected for ~1 year terms. However, due to the COVID-19 pandemic, the club did not hold an annual meeting in 2020.

While our officers are ultimately responsible for making sure all the essential items are covered while keeping an eye to the future, this would not be possible without the support by the many club members who volunteer their own time to help out in a variety of ways.

In general, our responsibilities are meant to:

• Lead and grow the SFDGC by providing structure and transparency
• Ensure that the Golden Gate Park Disc Golf Course continues to be well maintained and in good working order for club members and others to enjoy for years to come
• Ensure that the SFDGC continues to foster and build an effective working relationship with SFR&P
• Empower club members to contribute to course upkeep and improvements, hosting events, etc…
• Ensure the legacy of the SFDGC by planning for the future and adapting to change
• Interact with, coordinate with, and support the regional disc golf scene

Below we have listed out many of the current responsibilities and duties that need to be covered. If a club member wishes to run for office, they will have to assume many of the duties below. However, specific roles and responsibilities can shift as needed to ensure everything is covered by a given group of club officers.

General

• Coordinating/overseeing all tournaments – (BTC, Birthday Bash, Safari)
• Tournament responsibilities include but are not limited to:
  • Scheduling to avoid conflicts
  • Applying for and securing permits
  • Solicit donations/sponsorships
  • Secure artwork for player’s pack items, merchandise, bag tags, and trophies
  • Planning or review of course layouts
  • Planning human and material resources
  • Tournament central facility & volunteer personnel
  • Add’l baskets, tents, tables, other
  • Payouts
  • Merchandise sales
  • Cleanup
  • Ensure compliance with the terms of permit
  • Procure bag tags, shirts, discs, other materials
  • Scoring and uploading results
  • Maintain disc inventory and sales efforts
• Course Maintenance
  • Support the essential work of the BP through club donations and ensuring that club owned tools are in good working order
  • Assess near-term course needs — plan and execute projects accordingly
  • Assess long-term course needs and begin planning to meet those needs
  • Enable others to plan / execute projects via club funds, tools, and communication resources
  • Coordinate work parties
  • Interface with SFR&P for approval and / or assistance with work
  • Empower / enable other club members to plan and lead projects
• Maintain good records of any purchases made on behalf of the club
• Ensure baskets are pulled and re-installed for Outside Lands and Hardly Strictly Bluegrass
• Look for opportunities to increase revenue and  reduce costs, to ensure the financial stability of the club
• Outgoing Donations: Respond to requests and maintain ledger for accounting purposes
• Incoming Donations: Engage with and guide prospective donors to ensure funds are used as requested

President

• Develop and maintain relationships with SF Rec and Park personnel (maintenance and administration) and Park Rangers to ensure the stability of the GGPDGC and increase cooperation with SFR&P as the course matures.
• Coordinate with Outside Lands management regarding fencing, access during the week, etc.
• Coordinate with Hardly Strictly Bluegrass regarding fencing, access during the week, etc.
• Weekly Payout – maintain Weekly Box and distribute Weekly payouts
• Coordinate/allocate capital expenditures for maintenance (dirt, rocks, grass seed, maintenance equipment)
• Run meetings

Vice President & Secretary

• Club Membership / Tags
  • Look for opportunities to increase membership benefits (examples that have been added recently)
    • PDGA Affiliate Program
    • Raffles for members throughout year
  • TD the Bag Tag Challenge (265 participants in 2019)
  • Promote membership / bag tag sales as it is the primary revenue generator for the club
  • Mail all tags not claimed at BTC (150+)
  • Mail all tags for online registration (100+)
  • Maintain Current Year Tag Tracking spreadsheet via Google sheets
  • Maintain Master Member List via Google sheets
  • Ensure all funds from club memberships are transferred to the club accounts
• Club communications
  • Website
    • Create and manage all content and events to ensure people can easily find information about the club and events
    • Ensure website is functional and up to date (requires technical background)
  • Facebook
    • Create and manage events to ensure people are notified of upcoming club events
    • Create and publish other announcements as necessary
  • “Contact Us” Emails
    1. Respond to inquiries from the general public that are submitted to our club email address (accessed via the website)
  • Constant Contact (emailing)
    • Craft email newsletters to ensure that members past and present are informed of important events and announcements.
    • Maintain contacts list throughout year as new members are added
• Sunday Weekly
  • Enable new TDs by providing resources and support to ensure each weekly is run well
  • Procure supplies for volunteer weekly TDs
    • Ensure the TD box is stocked prior to Sunday AM
      • Andy Hale currently building and stocking packets
  • Update Weekly Calendar / TD Sign-up spreadsheet via Google Sheets
    • Ensure there is a TD for every weekly, recruit when needed
  • Procure and distribute Season Awards
    • Hoodies for 1st -3rd, Most Improved, TD Raffle, Weekly Warrior get a custom embroidered Hoodie

Treasurer

• Maintain proper accounting for all club financial transactions
• Manage and monitor bank account and Paypal account
  • Transfer funds as needed
• File for and pay quarterly taxes
• Advise the club and officers regarding financial health of the club
• Coordinate payment for many, many expenses throughout the year
• Facilitate ordering for items that need pre-payment
  • Often requires use of personal card when time sensitive
• Review balance sheets of individual events
• Maintain financial records for the Club
• Work with tournament directors on individual events
  • Pay vendors
  • Obtain cash for payouts when needed
  • Repay individuals who front funds

This is an exhaustive if not 100% complete list of officer responsibilities. If you think we left out something important, please let us know!