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SFDGC Club Meeting Notes – 12/02/2019

December 18, 2019 in Club Communications

Please find the meeting agenda and notes at this link.

 

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SFDGC Officer Responsibilities

November 11, 2019 in Club Communications, Club Information

SFDGC Officer Responsibilities

The SFDGC is led by a group of 4 officers and supported by a huge number of club members who engage in a variety of ways. Our overall mission is covered, at a high level, by our club constitution which can be found here.

The current club officers were elected at the 2019 General Meeting (12-03-2019):

  • President: Shawn Mercy
  • Vice President: Chris Tirrell
  • Treasurer: Steve Erle
  • Secretary: Harper Alexander

Typically officers are elected for ~1 year terms. However, due to the COVID-19 pandemic, the club did not hold an annual meeting in 2020.

While our officers are ultimately responsible for making sure all the essential items are covered while keeping an eye to the future, this would not be possible without the support by the many club members who volunteer their own time to help out in a variety of ways.

In general, our responsibilities are meant to:

  • Lead and grow the SFDGC by providing structure and transparency
  • Ensure that the Golden Gate Park Disc Golf Course continues to be well maintained and in good working order for club members and others to enjoy for years to come
  • Ensure that the SFDGC continues to foster and build an effective working relationship with SFR&P
  • Empower club members to contribute to course upkeep and improvements, hosting events, etc…
  • Ensure the legacy of the SFDGC by planning for the future and adapting to change
  • Interact with, coordinate with, and support the regional disc golf scene

Below we have listed out many of the current responsibilities and duties that need to be covered. If a club member wishes to run for office, they will have to assume many of the duties below. However, specific roles and responsibilities can shift as needed to ensure everything is covered by a given group of club officers.

General

  • Coordinating/overseeing all tournaments – (BTC, Birthday Bash, Safari)
  • Tournament responsibilities include but are not limited to:
    • Scheduling to avoid conflicts
    • Applying for and securing permits
    • Solicit donations/sponsorships
    • Secure artwork for player’s pack items, merchandise, bag tags, and trophies
    • Planning or review of course layouts
    • Planning human and material resources
    • Tournament central facility & volunteer personnel
    • Add’l baskets, tents, tables, other
    • Payouts
    • Merchandise sales
    • Cleanup
    • Ensure compliance with the terms of permit
    • Procure bag tags, shirts, discs, other materials
    • Scoring and uploading results
    • Maintain disc inventory and sales efforts
  • Course Maintenance
    • Support the essential work of the BP through club donations and ensuring that club owned tools are in good working order
    • Assess near-term course needs — plan and execute projects accordingly
    • Assess long-term course needs and begin planning to meet those needs
    • Enable others to plan / execute projects via club funds, tools, and communication resources
    • Coordinate work parties
    • Interface with SFR&P for approval and / or assistance with work
    • Empower / enable other club members to plan and lead projects
  • Maintain good records of any purchases made on behalf of the club
  • Ensure baskets are pulled and re-installed for Outside Lands and Hardly Strictly Bluegrass
  • Look for opportunities to increase revenue and  reduce costs, to ensure the financial stability of the club
  • Outgoing Donations: Respond to requests and maintain ledger for accounting purposes
  • Incoming Donations: Engage with and guide prospective donors to ensure funds are used as requested

President

  • Develop and maintain relationships with SF Rec and Park personnel (maintenance and administration) and Park Rangers to ensure the stability of the GGPDGC and increase cooperation with SFR&P as the course matures.
  • Coordinate with Outside Lands management regarding fencing, access during the week, etc.
  • Coordinate with Hardly Strictly Bluegrass regarding fencing, access during the week, etc.
  • Weekly Payout – maintain Weekly Box and distribute Weekly payouts
  • Coordinate/allocate capital expenditures for maintenance (dirt, rocks, grass seed, maintenance equipment)
  • Run meetings

Vice President & Secretary

  • Club Membership / Tags
    • Look for opportunities to increase membership benefits (examples that have been added recently)
      • PDGA Affiliate Program
      • Raffles for members throughout year
    • TD the Bag Tag Challenge (265 participants in 2019)
    • Promote membership / bag tag sales as it is the primary revenue generator for the club
    • Mail all tags not claimed at BTC (150+)
    • Mail all tags for online registration (100+)
    • Maintain Current Year Tag Tracking spreadsheet via Google sheets
    • Maintain Master Member List via Google sheets
    • Ensure all funds from club memberships are transferred to the club accounts
  • Club communications
    • Website
      • Create and manage all content and events to ensure people can easily find information about the club and events
      • Ensure website is functional and up to date (requires technical background)
    • Facebook
      • Create and manage events to ensure people are notified of upcoming club events
      • Create and publish other announcements as necessary
    • “Contact Us” Emails
      1. Respond to inquiries from the general public that are submitted to our club email address (accessed via the website)
    • Constant Contact (emailing)
      • Craft email newsletters to ensure that members past and present are informed of important events and announcements.
      • Maintain contacts list throughout year as new members are added
  • Sunday Weekly
    • Enable new TDs by providing resources and support to ensure each weekly is run well
    • Procure supplies for volunteer weekly TDs
      • Ensure the TD box is stocked prior to Sunday AM
        • Andy Hale currently building and stocking packets
    • Update Weekly Calendar / TD Sign-up spreadsheet via Google Sheets
      • Ensure there is a TD for every weekly, recruit when needed
    • Procure and distribute Season Awards
      • Hoodies for 1st -3rd, Most Improved, TD Raffle, Weekly Warrior get a custom embroidered Hoodie

Treasurer

  • Maintain proper accounting for all club financial transactions
  • Manage and monitor bank account and Paypal account
    • Transfer funds as needed
  • File for and pay quarterly taxes
  • Advise the club and officers regarding financial health of the club
  • Coordinate payment for many, many expenses throughout the year
  • Facilitate ordering for items that need pre-payment
    • Often requires use of personal card when time sensitive
  • Review balance sheets of individual events
  • Maintain financial records for the Club
  • Work with tournament directors on individual events
    • Pay vendors
    • Obtain cash for payouts when needed
    • Repay individuals who front funds

This is an exhaustive if not 100% complete list of officer responsibilities. If you think we left out something important, please let us know!

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Mach III Basket Auction

September 6, 2017 in Club Communications, Uncategorized

Mach III Basket Auction

>>LINK TO AUCTION FORM<<

>>LINK TO HIGH BIDS / RESULTS<<

As previously communicated, the SFDGC is in the process of replacing the original Mach III baskets installed at the Marx Meadow course in 2007. In order to recover some of the costs associated with this big purchase, the club has decided to make 18 or the Mach IIIs available for purchase through auction. This is your chance to take a piece of history home with you!

This post will outline the format, schedule, and rules for the auction. We will also include links to both the auction form and current bids.

Please read all of the information below to ensure you understand the schedule, format, and rules:

  • Dates: Thursday, September 7th – Friday September 15th
  • Times: Bids can be placed 8am – 8pm PDT each day
  • Three groups of 6 baskets, open for bidding 3 consecutive days each
    • Baskets #1 – 6 will be open for bids Thursday, September 7th – Saturday, September 9th
    • Baskets #7 – 12 will be open for bids Sunday, September 10th – Tuesday, September 12th
    • Baskets #13 – 18 will be open for bids Wednesday, September 13th – Friday, September 15th
    • The Mach III practice basket (#0) has been donated to Black Mouse DGC
  • Format:
    • Reserve price is $150; if the reserve is not met, we will extend the auction
    • Place bids by completing the Form at >>LINK TO AUCTION FORM<<
    • If you want to bid on more than one basket in a given lot, please fill the form the form for each basket (2 baskets / fill out form and submit twice)
    • Starting on the 2nd day of each lot, the highest current bids will be posted at >>LINK TO HIGH BIDS<<
    • High bids will be anonymous
    • The high bids at the end of the 3rd day for each lot will WIN their respective baskets
    • If there is a tie at the end of the 3rd day, those involved will be contacted for final bids
    • See example below
  • Rules:
    • All bidding is anonymous
    • Payment must be made in advance of picking up the baskets, unless paying cash in person; Paypal or credit card via Paypal is highly preferred; NO CHECKS
    • The SFDGC reserves the right to invalidate a bid if there is evidence of cooperation between participants
    • All baskets are sold “as-is” except for cutting the pole for mounting to a portable base
  • What you get if you win:
    • The basket you won and your choice of a portable stand or permanent anchor
    • If choosing the permanent anchor, the basket will be “as-is”
    • If choosing the portable base, the basket pole will be cut to allow it to be mounted to the base
      • Purchaser may have to drill 1 hole to secure the pole to the base
      • Due to the fact that the locking collars are welded to the poles, those choosing the portable base option will have a basket that is ~4″ taller than standard height.
  • When can you pick up your basket?
    • The first lot (#1 – 6) can be picked up this coming Sunday afternoon at the work party (we encourage winners to do this)
    • We will have all baskets and mounting hardware available for pickup during the Safari tournament
    • Baskets #1 – 12: Friday, September 15th – Sunday, September 17th
    • Baskets #13 – 18: Saturday, September 16th & Sunday, September 17th
    • Exact pick-up hours TBD
    • All baskets must be picked up by the end of day on Sunday, October 1st

Happy Bidding and thanks for supporting the SFDGC!

————————

Example auction for Basket #1 with 3 bidders:

Day 1 (reserve is $150)

  • Bidding opens at 8am PDT
  • Bidder 1 bids $200
  • Bidder 2 bids $175
  • Bidder 3 bids $185
  • Bidding closes at 8pm with Bidder 1 leading with a bid of $200

Day 2 (high bid is $200)

  • Bidding opens at 8am PDT
  • Bidder 1 does not bid
  • Bidder 2 bids $225
  • Bidder 3 bids $240
  • Bidding closes at 8pm
  • Bidder 3 leading with a bid of $240

Day 3 (high bid is $240)

  • Bidding opens at 8am PDT
  • Bidder 1 bids $260
  • Bidder 2 bids $275
  • Bidder 3 bids $295
  • Bidding closes at 8pm
  • Bidder 3 wins with a bid of $295

Prior to Pickup

  • Bidder 3 pays $295 to the SFDGC via Paypal service (accepts credit cards)

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New Baskets for GGPDGC – Voting Information (WITH RESULTS)

August 18, 2017 in Announcements, Club Communications

Update: Results have been validated and summarized

This was extremely close!

A total of 160 votes were cast by current club members. That’s 48.9% of the current total of 327 members for 2017.

The winner with 76 votes (47.5%) is the Innova DC 28 Pro!

The DGA Mach X was just 1 vote behind with 75 votes (46.9%).

We also received 9 “No” votes (5.6%) with none of those voters expressing a preference for one of the two options offered.

Detailed, anonymous, results with comments can be found in a .pdf HERE.

==============

New Baskets for GGPDGC?

Background

After much discussion and debate, it is now time to settle this question in a fair and open manner: A vote where all current SFDGC members can make their voice heard.

The goal of this post is to present information to help club members make an informed decision. The vote will be in response to the following question where there 3 options to choose from:

——

Should the SFDGC purchase new baskets to replace the current DGA Mach IIIs? If yes, which basket should be purchased?

  • No – New baskets are NOT needed at this time
  • Yes – DGA Mach X (light customization per SFR&P approval)
  • Yes – Innova DisCatcher Pro 28 (custom green band per SFR&P approval)

——

The option above that receives the most votes is the direction that club officers will pursue (relative majority “wins”). If the “No” option receives the most votes, we will not pursue new baskets at this time.

As previously communicated in our “New Baskets for GGPDGC – Next Steps” email and website post , a Request for Quote (RFQ) was sent to both DGA and Innova. The goal of the RFQ was to outline terms that would protect the interests of current and future SFDGC Members, independent of which target is chosen. Here are links to both the email content and RFQ:

Summary of Responses to RFQ

We are extremely pleased to announce that both companies have provided quotes that meet all terms outlined in an aggressive RFQ with one minor exception: Both companies requested that the SFDGC officers do whatever they can to retain some branding on the chosen target.

Although this cannot be guaranteed, we have agreed to work with SFR&P to include some form of branding.

The pricing requested by the SFDGC and agreed to by DGA and Innova is very favorable to the club. As such, we agreed that this pricing would not be publicly disclosed to protect the business interests of both companies we are working with. However, we understand that voters would like to understand the financial impact to the club. To that end, we can say the following:

  • The total price for new equipment will not exceed $7000
  • The club has the funds to cover this cost and will retain a healthy balance
  • The cost will be offset significantly by way of auctioning the existing targets

In summary, this is a significant expenditure by the club but we are in a position to purchase the new equipment without undermining our financial stability.

Time to Vote!

We, the club officers, do not take this decision lightly. A lot of time and effort has gone into preparing for this vote. All we ask is that people respect the efforts of your SFDGC Officers, DGA, and Innova in getting us to this point. We strongly urge Members to read the RFQ prior to voting to understand what is being offered from both manufacturers. This is a rare opportunity that may not present itself again in the future.

Voting opens on Friday, August 18th at 8am PDT and will close on Wednesday, August 23rd at 8am PDT (5 days). You must be a current member in 2017 to vote.

>>VOTE HERE<<

Thank you for your time!
Your SFDGC Officers:
Jon Toby – President
Shawn Mercy – Vice President
Steve Erle – Treasurer
Jerry Showman – Secretary

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July 2017 Newsletter – Addendum

July 31, 2017 in Announcements, Club Communications

Hi Everyone,

This was previously posted on our Facebook page, but wanted to make sure those not using FB were also aware…

——-

2017 NorCal Team Invitational

SFDGC Weekly Players:

As you may have heard, the SFDGC has been invited to send a team to the 2017 NorCal Team Invitational!

I (Shawn Mercy) will take the helm from Sean Jack, as captain of the SFDGC team. It’s a great honor to represent such a great club and team. I was able to participate last year and can’t say enough good things about this event and the players that attended– both from our club and from all over NorCal!

The 2nd annual NTI is again taking place at Ryan Ranch DGC, in lovely Monterey, on October 28th & 29th. Nick Maffei is the mastermind of this unique and thoroughly enjoyable event and is again heading up the effort as TD in 2017. Nick is supported by the Monterey Stinging Jellies Disc Golf Club, who have done a fantastic job of growing the sport on the Monterey Peninsula. We are all very grateful to Nick and the Jellies for the invitation and for putting in all the work it takes to host such a wonderful event.

The NTI uses a team match-play format to deterimine which of the 12 teams from across NorCal will come out on top. This unique format is fun to play and really does a great job getting the whole team involved. The SFDGC didn’t win last year (congrats Santa Cruz!), but we did place 5th which got us an automatic bid for the event in 2017!

Each team of 16 players must be composed as follows:

  • 12 Open/Advanced (any age)
  • 2 Masters (40+)
  • 2 Women

Same as last year, we will use the 2017 Summer Season standings to determine the Top 10 Open / AMs, 2 Masters, and 2 Women (if possible). You must play at least 8 weeks of the Summer Season through Week 21 (10/15) to qualify. The remaining 2 spots will be chosen by those that make the team through the weekly standings.

To be clear the “mean adjusted score” (not handicap) will be used to rank candidates.

That is all for now. Apologies for making the official announcement so late in the season.

Keep reading for more info on the format, scoring, and results from last year.

LINKS:

—–

Format / Scoring (from Nick)

Format

The format of play will be an alternate team doubles format. For example, if you have Team Monterey with players A, B, C, D against Team Santa Cruz players A, B, C, D the holes will be played as such: Monterey Team members A & B are a doubles team, and C & D are a doubles team. The same with Santa Cruz. Monterey players A & C tee off first, followed by Santa Cruz A & C. The teams each take their best lie (just like standard doubles), but then Monterey players B & D and Santa Cruz B & D take the next shots from their respective doubles partner’s lies. This continues throughout the duration of the match, with each individual team alternating who tees off first on every other hole. (I.e. – A & C tee off first on hole #1, B & D tee off on hole #2, and so on for the match.)

There will be 8-somes on each hole during the event, two doubles teams per club will face off against two doubles teams from another club. Doubles partners from each club are together for the entire match and teams may switch partner parings throughout the event if desired. So take time to decide who will be playing with who as a doubles partners, as they should complement each other’s game and pick each other up when needed.

We do encourage teams to bring a substitute or two in the event that a player gets injured or cannot play in one of their matches due to health or some other unforeseen reason.

Scoring

The format for scoring will be standard match play. So teams will record either a 1 or 0 on a hole. If a team pushes they each get a half point. Once a team has officially won the match and the other team has no mathematical way of catching up, the match can be determined as “Complete” by all members of each team and there is no need to continue playing once the match is complete.

——-

That is all for now but we’ll be in touch soon. Stay tuned!

-The SFDGC-

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July 2017 Newsletter

July 29, 2017 in Announcements, Club Communications

July 2017 Newsletter

Hi Everyone,

Apparently it’s already the 3rd week of July and we have yet to follow up on the annual meeting, status of new baskets, and other news. We apologize for the delay but hope you find this update informative.

——-

Anderson Valley Brewing Company presents the 2017 Safari

Tournament Director Jamie Thomas and the SFDGC are excited to announce that Anderson Valley Brewing Company will again be the title sponsor for the Safari!

The 28th annual incarnation of this event will take place over 3 days starting on Friday, September 15th and conclude on Sunday the 17th.

Registration is currently open to sponsors (while supplies last) but will expand to include the FPO and FA1 divisions at 8pm PST on July 31st. Registration for all other divisions opens at 8pm PST on August 1st.

Jaime has some exciting changes in store. For more information, use the links below.

LINKS:

 

SFDGC Annual Meeting

The date for the Annual Meeting has been set for Monday, August 28th. The location is TBD. The current agenda is as follows:

  • Annual Elections (Jon Toby)
  • Safari Update (Jamie Thomas)
  • Status on new baskets (Shawn Mercy)
  • Status on new tee signs (Shawn Mercy)
  • Other club business as time allows

Additional information will be sent out over the next few weeks.

 

New Basket Update

As previously communicated, a formal Request for Quote (RFQ) has been sent to both DGA and Innova. The RFQ  is focused on (2) products down-selected by your club officers: DGA Mach X and Innova DISCatcher Pro 28.

We will have formal responses within 2 weeks. Once those responses are received, we will put the 2 options up for a vote to the full current SFDGC Membership. Once a decision is made, we will work with the chosen manufacturer to procure and install the new targets as soon as possible.

You can become a member (or renew) through our website:

Thank you for your continued support throughout this long and arduous process!

 

Wednesday Evening PDGA League Finale (GGPDGC)

This coming Wednesday (07/26) is the final week in the PDGA League. The race for 1st place is hot in MPO where Greg Breazeale holds a 2 stroke lead over Danny Kerfeld. Jesse Kerfeld and Nate LaChance are also within striking distance! We will arrange for a “lead card” with the top 4 players, as is normal for a PDGA tournament.  Even if you aren’t interested in playing, come join us for the final round to watch the action!

More Information:

 

Gleneagles DGC Correction and Dress Code

Previously, we indicated that the earliest tee time for disc golf was 12pm (since updated to 11am). This was only for weekends. Except for weekends and holidays, disc golfers can tee off during normal business hours.

Disc Golf green fees and Tee Times

  • “Weekdays” (Mon-Thur): $21 for 18 holes of disc golf, starting at 9am.
  • “Weekends” (Fri-Sun & holidays): $24.50 for 18 holes of disc golf, limited to the afternoon hours, starting at 11am.

Dress Code

Since this is a golf course, there are some restrictions on attire. Please consider this before making your way to the course. If you have any questions, please contact the course at (415) 587-2425 or gleneaglesinsf@gmail.com

More information on the course:

——-

That is all for now but we’ll be in touch soon. Stay tuned!

-The SFDGC-

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New Baskets for GGPDGC – Next Steps (04-12-2017)

April 12, 2017 in Announcements, Club Communications

New Baskets for GGPDGC – Next Steps

Dear SFDGC Members–
First, we would like to thank everyone who responded to our last email regarding the subject of new baskets. We thought people were passionate about this topic and it turns out we were correct!  This is certainly an important decision by the club with long-term impact to the GGPDGC and how it is experienced by players.
WYSIWYG???
Of the 1094 past and current club members that the message was sent to, 379 people at least opened the email. Of those that opened the email, 61 clicked through to the survey. Of those, 36 people responded to our survey with some type of feedback. The responses were overall supportive of the plan as previously detailed…in short, to purchase and install DGA Mach X baskets at GGPDGC prior to our 10th Birthday Bash celebration.  However, there was enough push back on either the choice of Mach X, the process by which the decision was made, or both, that we have decided to engage the membership further in the process before moving forward.
WYSIWYG???
You can read all of the responses here (names are not included): http://www.sfdiscgolf.org/?p=17144
(Please contact us if you would like your response removed from the website.)

WYSIWYG???
 A vote on options available is needed to gain consensus of the membership. To protect the future membership and the course against problems associated with any chosen basket, we need to work on preparing options that are on equal footing.
WYSIWYG???
This will require communication with the manufacturers regarding warranty, manufacturing specifications, color requirements, and also price. It’s clear that the top two baskets are the DGA Mach X and the Innova DISCatcher 28. Those will likely be the options offered although if another equal or better possibility turns up, we will consider adding a 3rd option. There will also be an option to essentially choose that no action be taken now.
WYSIWYG???
We will need to clear options with with the SF Recreation & Parks Department. The Mach X is already approved, so this work will focus on a viable solution for the DC 28.  All of this will take time –thank you in advance for your patience and support.
WYSIWYG???
In order to reach the largest number of club members, we will kick off the vote via an email message which will also be posted on the club website. Only current (2017) club members will be eligible to vote. The vote will use a similar format to what was previously provided for feedback (Google Forms). We will then publish the results and a plan of action based on those results.
WYSIWYG???
We appreciate your continued patience on this important club matter. You will be hearing from us again soon!
WYSIWYG???
Sincerely,
Your SFDGC Officers
Jon Toby – President
Shawn Mercy – Vice President
Steve Erle – Treasurer
Jerry Showman – Secretary

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