Planned Formal Actions for 11/21/2024 Meeting

November 20, 2024 in Announcements, Club Communications, Club Information, Uncategorized

As mentioned in our earlier email, we have been on a 2+ year journey preparing to apply for:

  • 501(c)3 non-profit tax exempt status with the IRS
  • Tax exempt status with the State of CA

These are important and necessary milestones to ensure the long-term stability of the organization. At a high level, we’ve had to complete several significant tasks In order to qualify for tax exempt status on the state and federal level:

  • Form a corporation (new legal entity)
  • Open new bank and Paypal accounts
  • Draft bylaws that ensure we comply with the requirements for tax exempt status
  • Draft a Conflict of Interest Policy and Disclosure form

Despite our best intentions and efforts, several of these tasks have taken much longer to complete than anticipated. As a result, we are now up against our filing deadline with the IRS (within 27 months of formation).

Meeting Actions and First Formal Board of Directors

At the meeting on Thursday evening (time & location here), we the “initial directors” must take several formal actions that are required prior to applying for tax exempt status with the IRS and State of CA:

  • Adopt the Bylaws, Conflict of Interest Policy, and Disclosure Form
  • Set the exact authorized # of directors to 5
  • Appoint 2 additional directors to the board
  • Set initial terms of all 5 BOD members
    • 2 will be 3 years, 3 should be 2 years (staggered, per bylaws)
    • After which all terms are 2 yrs per bylaws
  • Elect officers of BOD (1-yr terms)
  • Adopt fiscal year (ending 12/31)
  • Approve applying for federal and state tax-exempt status

Chris Tirrell is the “incorporator” of the corporation but has decided to step down from his role as Vice President of the club (legacy organization). In order to facilitate a smooth transition, Chris has appointed the remaining officers as the “initial directors”:

  • Shawn Mercy
  • Mike Sale
  • Harper Alexander

We are pleased to announce that the above initial directors have identified two very capable club members to fill out the board of directors:

  • Chloe Stein
  • Kevin Smeds

While several other club members have expressed interest in joining the board, we have decided it would be best to limit the number of members at this point in time. We genuinely appreciate the interest other members have shown and hope that you’ll continue to support our mission in a variety of ways. We can increase the size of the board in the future as we evolve as a club and organization.

Officers

Once the board is complete and our terms have been set we will proceed to elect officers of the BOD. We have discussed this topic at length and have decided on the following officers for a 1-yr term:

  • Shawn Mercy – President
  • Harper Alexander – Vice President
  • Mike Sale – Treasurer
  • Kevin Smeds – Secretary

While Chloe will not be an officer in this cycle, she will play an important role on the board of directors offering her perspective and ensuring the voice of the community and underserved demographics are represented in the formal decision making of the organization going forward.

Bylaws Feedback

We would like to thank everyone who took the time to review and provide comments on the draft bylaws. We will review the feedback during the meeting and speak briefly regarding why we have or have not made changes to the bylaws in response to the feedback.

Other Agenda Items

As we mentioned in our first email regarding this meeting, the first half of the meeting will focus on updating everyone on membership, the course, past and upcoming tournaments, club finances, and other important topics. We will not have as much time to discuss some topics as we have in the past but will make sure to cover the important topics in as much detail as possible.

One Last Thing

We need a TD for the 2025 Birthday Bash! Alex Georgopoulos has been the TD the past 2 years and is happy to support the next TD (team?). If you are interested in this opportunity and are not able to attend the meeting, please reach out! We are targeting Saturday, March 29th, 2025 as the date for the event.

If you’ve made it this far, thanks for reading and we hope to see you at the meeting!

Thank you,

Shawn, Harper, Mike, Kevin, and Chloe

Links

Course Impacts from Hardly Strictly Bluegrass Festival

September 25, 2024 in Uncategorized

Hardly Strictly Bluegrass Course Impacts (2024)

Please note that the Hardly Strictly Bluegrass (free) festival is happening October 4th – 6th. The festival takes place on the north side of Golden Gate Park including a stage in Marx Meadow. Here are the expected course impacts.

  • Course Closed: Tuesday, October 1st – Monday, October 7th
  • Additional Impacts: On Monday, September 30th fencing will go up along the walking path adjacent to Holes 3, 4, and 5. The course will still be accessible and playable however, please skip any holes if fencing is being installed by workers.
  • Course Reopening: Tuesday, October 8th

Please note that this is a free festival with lots of great music. If you haven’t been before, consider checking it out.
Festival Info: https://www.hardlystrictlybluegrass.com/

Past Years

January 21, 2022 in Uncategorized

Current SFDGC Members – 2021

2021 Membership and Bag Tags

SFDGC Members – 2020

2020 SFDGC Membership Drive

Thank You for Supporting the SFDGC!!!

October 30, 2020 in Uncategorized

Your donation helps the SFDGC continue to take care of our beloved Golden Gate Disc Golf Course.

Thank you for your support!

Mach III Auction – High Bids

September 6, 2017 in Uncategorized

*Bids in BOLD denote ties.

Mach III Basket Auction

September 6, 2017 in Club Communications, Uncategorized

Mach III Basket Auction

>>LINK TO AUCTION FORM<<

>>LINK TO HIGH BIDS / RESULTS<<

As previously communicated, the SFDGC is in the process of replacing the original Mach III baskets installed at the Marx Meadow course in 2007. In order to recover some of the costs associated with this big purchase, the club has decided to make 18 or the Mach IIIs available for purchase through auction. This is your chance to take a piece of history home with you!

This post will outline the format, schedule, and rules for the auction. We will also include links to both the auction form and current bids.

Please read all of the information below to ensure you understand the schedule, format, and rules:

  • Dates: Thursday, September 7th – Friday September 15th
  • Times: Bids can be placed 8am – 8pm PDT each day
  • Three groups of 6 baskets, open for bidding 3 consecutive days each
    • Baskets #1 – 6 will be open for bids Thursday, September 7th – Saturday, September 9th
    • Baskets #7 – 12 will be open for bids Sunday, September 10th – Tuesday, September 12th
    • Baskets #13 – 18 will be open for bids Wednesday, September 13th – Friday, September 15th
    • The Mach III practice basket (#0) has been donated to Black Mouse DGC
  • Format:
    • Reserve price is $150; if the reserve is not met, we will extend the auction
    • Place bids by completing the Form at >>LINK TO AUCTION FORM<<
    • If you want to bid on more than one basket in a given lot, please fill the form the form for each basket (2 baskets / fill out form and submit twice)
    • Starting on the 2nd day of each lot, the highest current bids will be posted at >>LINK TO HIGH BIDS<<
    • High bids will be anonymous
    • The high bids at the end of the 3rd day for each lot will WIN their respective baskets
    • If there is a tie at the end of the 3rd day, those involved will be contacted for final bids
    • See example below
  • Rules:
    • All bidding is anonymous
    • Payment must be made in advance of picking up the baskets, unless paying cash in person; Paypal or credit card via Paypal is highly preferred; NO CHECKS
    • The SFDGC reserves the right to invalidate a bid if there is evidence of cooperation between participants
    • All baskets are sold “as-is” except for cutting the pole for mounting to a portable base
  • What you get if you win:
    • The basket you won and your choice of a portable stand or permanent anchor
    • If choosing the permanent anchor, the basket will be “as-is”
    • If choosing the portable base, the basket pole will be cut to allow it to be mounted to the base
      • Purchaser may have to drill 1 hole to secure the pole to the base
      • Due to the fact that the locking collars are welded to the poles, those choosing the portable base option will have a basket that is ~4″ taller than standard height.
  • When can you pick up your basket?
    • The first lot (#1 – 6) can be picked up this coming Sunday afternoon at the work party (we encourage winners to do this)
    • We will have all baskets and mounting hardware available for pickup during the Safari tournament
    • Baskets #1 – 12: Friday, September 15th – Sunday, September 17th
    • Baskets #13 – 18: Saturday, September 16th & Sunday, September 17th
    • Exact pick-up hours TBD
    • All baskets must be picked up by the end of day on Sunday, October 1st

Happy Bidding and thanks for supporting the SFDGC!

————————

Example auction for Basket #1 with 3 bidders:

Day 1 (reserve is $150)

  • Bidding opens at 8am PDT
  • Bidder 1 bids $200
  • Bidder 2 bids $175
  • Bidder 3 bids $185
  • Bidding closes at 8pm with Bidder 1 leading with a bid of $200

Day 2 (high bid is $200)

  • Bidding opens at 8am PDT
  • Bidder 1 does not bid
  • Bidder 2 bids $225
  • Bidder 3 bids $240
  • Bidding closes at 8pm
  • Bidder 3 leading with a bid of $240

Day 3 (high bid is $240)

  • Bidding opens at 8am PDT
  • Bidder 1 bids $260
  • Bidder 2 bids $275
  • Bidder 3 bids $295
  • Bidding closes at 8pm
  • Bidder 3 wins with a bid of $295

Prior to Pickup

  • Bidder 3 pays $295 to the SFDGC via Paypal service (accepts credit cards)

SFDGC Constitution

December 13, 2013 in Legacy Documents, Uncategorized

The SFDGC Constitution outlines the mission and values for our great club. Please read, discuss, and participate!

On November 12th, 2013, an open meeting was held to discuss and work on changes to the club constitution. The motivation for doing so was to try to ensure the document stays relevant with the times. The following people attended the meeting: Jon Toby, Shawn Mercy, Scott Snyder, Booth Burrows, Rob Levander, Kevin Smeds, Steve Erle, and Jabir Ponce.

Subsequently, at a club meeting held on May 14th, 2014, the v2.0 SFDGC Constitution was approved by members. A link to the new document is provided below.

Other disc golf clubs are encouraged to create a constitution to solidify their mission and vision. All are welcome to use the content in our document without permission from the SFDGC.

SFDGC Constitution v2.0 (link to pdf)

 

 

 

SFDGC Constitution_with Lists

December 4, 2013 in Uncategorized

  1. NAME:
    1. The name of the Club will be the San Francisco Disc
      Golf Club, Incorporated (or Inc), hereafter referred to as the SFDGC
  2. AIMS AND OBJECTIVES:
    1. Promote interest in Disc Golf.
    2. Actively promote a spirit of goodwill and friendship
      for all people involved in the activities of Disc Golf.
    3. Make the San Francisco community and all associated
      governments aware of the benefits of Disc Golf as an outdoor activity
      and a sport.
    4. Assist in the promotion and running of San Francisco
      Disc Golf events.
    5. The property and income of the Club shall be applied
      solely towards the promotion of the stated objectives or purposes of
      the Club and no part of that property or income may be paid or
      otherwise distributed, directly or indirectly, to members of the Club,
      except in good faith in the promotion of the objectives stated herein.
  3. CLUB PREMISES:
    1. The Clubs premises shall be at an address determined
      by the Executive Committee from time to time.
  4. MEMBERSHIP:
    1. Any person who is interested in Disc Golf shall be
      eligible for membership.
    2. There are two categories of membership: Full Financial
      Members and Friends of SFDGC.
    3. The membership fee to be paid to the SFDGC by the each
      category of member is defined as such:

      1. $40.00 per year for Full Financial Members.
      2. 5.00 per year for Friends of SFDGC. *****STILL
        VALID?*****
    4. Register of Members:
      1. The Elected Treasurer will, on behalf of the Club,
        keep and maintain the register of members and that register shall be
        kept and maintained at the Committee member’s place of residence.
      2. The Committee member shall delete the name of any
        person who ceases to be a member of the Club from the register of
        members.
    5. Membership Benefits are as follows:
      1. Full Financial Members: Voting Rights, club disc
        upon Membership payment or renewal, right to purchase club discs at
        $6.00 per disc, subscription to PAR—the SFDGC newsletter.
      2. Friends of SFDGC: Voting Rights, subscription to
        PAR—the SFDGC newsletter.
  5. VOTING RIGHTS
    1. All members will be entitled to vote on any resolution
      and each member will be entitled to one vote, given in person.
    2. All voting matters will be decided by a simple
      majority, except in the case of amendments to this constitution and in
      the case of election of office bearers where only one nomination is
      received and then a 75% majority is required.
    3. Only Executive Committee members are entitled to vote
      at Executive Committee meetings.
  6. EXECUTIVE COMMITTEE:
    1. The positions of President, Secretary and Treasurer
      will be voted on at the Annual General Meeting. If at the Annual
      General Meeting there is only one nominee for the Position of President
      and there is not a 75% acceptance of the nominee by the Annual General
      Meeting then the previous President will remain in office until an
      acceptable nominee is elected by another Annual General Meeting or
      Special General Meeting.
    2. The Executive Committee will consist of the President,
      Secretary, Treasurer and any other Executive Officer duly elected at
      the Annual General Meeting. All members of the SFDGC Executive
      Committee will be announced at the Annual General Meeting.
    3. The President has one vote, plus a casting vote in any
      matter of concern.
    4. Remuneration will not be payable to Executive
      Committee members, who will act in an honorary capacity in the function
      of an Executive Committee Member of the SFDGC.
    5. If an Executive Committee member wishes to retire,
      then he/she must inform the other Executive Committee members by letter
      of resignation and that casual vacancy will be filled by the Executive
      Committee for the duration of the term.
    6. A casual vacancy may exist on the Executive Committee
      if a Committee Member

      1. Dies
      2. Resigns by written notice delivered to the
        Executive Committee
      3. Is permanently incapacitated by mental or physical
        ill-health.
    7. All members of the Executive Committee must be Full
      Financial Members of the SFDGC at the time of taking office.
  7. POWERS OF THE EXECUTIVE COMMITTEE:
    1. The control of the Club will be in the hands of the
      Executive Committee who will:

      1. Consider, and where necessary, authorize
        expenditure of any payment of accounts.
      2. Fill a casual vacancy on the Executive Committee
        by appointment until the next Annual General Meeting.
      3. From time to time, institute any regulations or
        rules considered necessary for the day to day operations of the Club;
        such regulations to be confirmed or amended at the subsequent Annual
        General Meeting.
      4. Determine categories of membership, and
        appropriate scale of membership fees, to be confirmed or amended at the
        subsequent Annual General Meeting.
      5. Invest the funds of the Club from time to time as
        it sees fit.
  8. QUORUM:
    1. A quorum of the Executive Committee will consist of
      not less than two (2) Committee members personally present.
    2. A quorum of members will consist of not less than four
      members personally present.
  9. FINANCIAL:
    1. The funds of the Club, together with its income and
      any property, will be under the sole management control of the
      Executive Committee.
    2. The Executive Committee will cause proper books of
      accounts to be maintained, recording a true account of the financial
      transactions of the Club and of all the receipts and expenditures and
      the assets and liabilities of the Club.
    3. The accounts of the Club will be closed annually as of
      the 31st of December.
    4. Accounts for payment will be authorized by the
      Executive Committee.
    5. The accounts of the Club will be audited annually. The
      Executive Committee will appoint the honorary Auditor.
    6. The bank account may be operated on by any two
      Committee members or any one Committee member and one other person as
      agreed by the Executive Committee.
  10. MEETINGS:
    1. An Annual General Meeting will be held once per year
      with thirty days notice to active members at a minimum.
    2. Annual General Meetings will be called at the
      discretion of the Executive Committee members but must be held no later
      than 15 (fifteen) months from the prior Annual General Meeting.
    3. The Chairman of all General Meetings shall be the
      President, or in their absence, an Executive Committee member appointed
      by the other Committee members shall then preside for that meeting.
    4. Only paid members of the Club will be entitled to vote
      at the meetings of the Club.
  11. AMENDMENTS TO THE CONSTITUTION:
    1. Alterations or amendments to the Constitution will be
      determined by vote at the Annual General Meeting.
    2. Proposed alterations or amendments can be presented at
      the Annual General Meeting or at a meeting called for that express
      purpose.
    3. A 75% majority vote of all votes received is required
      to amend the Constitution.
  12. INSPECTION OF RECORDS, ETC. OF THE CLUB:
    1. Any member may at a reasonable time inspect, without
      charge, the books, documents, records and securities of the Club.
  13. DISSOLUTION:
    1. The Club, may be dissolved or wound-up by a resolution
      of any ordinary or general meeting called for such purpose. If upon the
      dissolution or winding-up of the Club there remains, after the
      satisfaction of all its debts and liabilities, any property whatsoever,
      the same shall not be paid to or distributed amongst the members of the
      Club, but shall be given or transferred to some other Club or
      institution having objects similar, wholly or in part to the objects of
      this Club. Should no Club be found with similar objectives, the
      proceeds amounted from property owned, shall be given to a recognized
      charity.

SFDGC Constitution (links)

November 6, 2013 in Uncategorized

We encourage all club members to become familiar with the SFDGC Constitution.

The current version can be found here (.pdf).

The original version can be found here (forum).

 

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