Weekly Sunday Singles TD Information

The SFDGC Sunday Weekly relies on volunteer TDs (Tournament Directors) to be responsible for facilitating this event each week. Being a TD is a great way to get to know more club members and play a round with some fresh faces! Volunteering to TD is a highly honored activity within the club. There’s even a raffle for all those that TD in a given season! If you would like to volunteer, please sign-up at the link below.

The TD plays for free* their week and is still eligible for that week’s cash payout as well as the ACE pot.

*If you choose to TD with another person (or persons), only one person gets to play for free.

To make volunteering as easy as possible, the club provides the following resources to help Tournament Director run a weekly.

TD Materials:

  1. Player Sign-up Sheet* (2)
  2. TD “Quick Guide” / Cash Statement* (1)
  3. Player Info Sign* (1)
  4. “Weekly in Progress” Sign* (2)
  5. “Mando” Sign* (several)

Quick-Links:

  1. TD Sign-up Sheet / Schedule
  2. TD Scoring Template

 

Here are the rest of TD’s roles and responsibilities, and a Step-by-Step Guide to processing and submitting cash and player names. Please do your best to submit scores and cash without mistakes. It is the TD’s responsibility to make sure any discrepancies are resolved BEFORE submitting cash and results!
  •  Have fun customizing the course – The TD gets to the course early to have fun by creatively and temporarily alter the course in some way. This might include adding some “mando’s” (mandatory flight paths), creating virtual traps, alternative tee locations or anything else that comes to mind. However:  DO NOT create unsafe or overly difficult changes that create bottlenecks in player flow through the round. Mildly adjust the individual holes, not the course.  Honor the course boundaries and respect other park users. Please read the entire “Course Change Guide” in the TD “Quick Guide” (link above).
  •     Manage the round –
    • START TIME: Due to increased participation — we average ~100 players per week — be prepared to start signups by 8:00am. Early is even better. Many TDs start at 7:30am or earlier.
    • SIGN-UP SHEET: Each column has 25 spots, each page 50. This standard formatting may help you keep track of # of players and who paid. Or, you can just bring a pad of paper to create a sign up sheet. To stay organized, number the list and create columns for Player Name and Paid (or not). Make sure people print  their 1st and Last names clearly on the sign up sheet so you can compare to the score card. It will save you a lot of time later to make sure people are printing neatly before you accept their payment. If they don’t, have them try again.
    • CASH: Collect and store cash in a small zip-lock bag or large envelope. Keep 1s and 5s if possible, it makes payout easier. The bag or envelope will also come in handy when delivering to Mr. Smeds.
    • END OF SIGNUPS: At 10am close the sign ups and go play your round in the last group
    • COURSE CLEANUP: The TD is responsible for restoring the course to a reasonable layout for the public. Please clean up any temporary alternate tees, hazard or mandatory flight markers, and ensure baskets are locked.
  • Post Round Accounting – BEFORE YOU LEAVE THE COURSE, it is important to spend a few minutes reconciling the cash, players on the signup sheet who played / paid, and # of players on the collected scorecards.
    • Scorecards will be deposited by players into the small black mailbox mounted to the course sign near the tee for Hole 1.
    • After you finish your round, collect the scorecards from the mailbox.
    • Tally the number of players on the sign-up list.
    • Tally the cash.
    • Tally the number of players on collected scorecards.
    • IMPORTANT: Any discrepancies between the sign-up list, cash, and submitted scores needs to be addressed BEFORE you turn in the cash or submit scores!
  • Turn in the Cash to Kevin Smeds
    • Please coordinate with Kevin to transfer the cash
  • Check and Summarize Scores and Resolve Name Discrepancies
    • Check the score of each player. If an incorrect total is recorded, correct the score and add a 2 stroke penalty.
    • Open the TD Scoring Template (Google “Sheet”). IMPORTANT: Follow instructions on the 1st sheet! The 1st step is to “Make a Copy” of the spreadsheet template. You need a Google Account to do this! If you do not have an account, please create one, they are free.
      • The huge advantage of using this tool is that it automatically checks against a database of names and will auto-fill based on what you have typed (similar to Google Search). Matching names to the ones in our database prevents mistakes when processing scores and saves us time and headaches related to misspellings and typos. This functionality can save ~30 minutes or more when you have a big turnout! Excel cannot do this (don’t talk to me about macros ;-).
    • Please try to use the spreadsheet as it greatly reduces typos or misspellings of player names, which take time to resolve before publishing results. However, if you absolutely cannot use it, simply enter the names and scores into an email.

 If you have any questions or problems, contact syncronousmedia <at> gmail <dot> com.

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